A/V Setup Preference
  (Keynote)

  • Lavalier microphone
  • CD Player (optional)
  • Plenty of Stage Room
  • Theater style seating -- Full house lights
A/V Setup (Preference)
(Seminars/Workshops)

  • Lavalier microphone
  • Lectern, Podium, or Table for the front of the room
  • Classroom style seating
  • Table for participants
After working  with many event planners Al has discovered some ideas for room set up that might add to the quality of your event  when applied. The positive and enthusiastic responses that will come from the audience can be enhanced by using some of these room setup principles.

Keep in mind, Al does not require that you do any of these. They are simply suggestions that could be of value to you as an event planner. If you have questions about any of them, please contact Al. al@alduncan.net or
678-886.5758

  • Use your own speaker sound system, rather than the speakers in the room ceiling. You will get much higher quality sound.
  • Use speakers in the front, middle and rear of the audience.
  • If recording, put microphones in the audience to pick up audience response. (Refer to Audio and Video Taping fees below)
  • Use additional light sources for presenter. Studies have proven that when the presenter is illuminated more than the audience, listeners can hear better and are less distracted.
  • Keep the front row as close to the stage as is possibly comfortable -- six feet away where possible.
  • Do not overset the room. If you are planning on 200 people, set the room for 200 (or fewer), not 250. It is better to have every seat taken than large empty spots throughout the audience and an empty front row.
  • If the room is rectangular, set the stage area in the middle of the long wall -- not on the short end. It is better to have an audience wide than deep.
  • Ask attendees to turn off pagers, phones and other possible alarms before beginning.
  • Use a dark backdrop -- the face of the presenter is accentuated against it.
  • Use music in your program.
  • Use image magnification where appropriate.
  • When video taping use BetaSP or Mini-DV.

Audio or Video Taping

Mr. Duncan receives a digital copy or the master.
Video/Audio taping fee: 50% of speaking fee
Addendum to contract required

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